RACE REGULATIONS
 
   The Transylvania 100 comprises five different races, of varied distance (100, 80, 50, 30 and 20 kilometers), in the Bucegi Mountains region. Each race is a single stage only for solo runners within the specified time limits. The routes, checkpoint locations and altitude gain for each race can be found in the RACES section of this website.
   All five races have a basic principle of self-sufficiency while mountain-running, this being defined as the competitor's ability to be self-sufficient between two checkpoints not only in terms of feeding and hydration but also in terms of clothing, equipment and personal security.
   The Transylvania 100 races are inspired and follow the principles and values promoted by the International Trail Running Association (ITRA):
     - equity - for all competitors;
     - respect - in all its forms, from self-esteem, to the other contestants (competitors, volunteers, locals, etc.) and to the environment;
     - solidarity with those in difficulty - other competitors, volunteers or spectators.
 
 
1. GENERAL RULES
       1.1 SAFETY, RISK AND CONDUCT
       1.2 GOLDEN RULE
2. REGISTRATION
       2.1 MATERIAL/ SERVICES INCLUDED WITH THE REGISTRATION
       2.2 ENTRY CONTRIBUTION
       2.3 REGISTRATION CANCELLATION AND REFUNDS
       2.4 ENTRY TRANSFER
       2.5 COURSE CHANGE
       2.6 PARTICIPATION KIT
       2.7 CATEGORIES
       2.8 ENTRY LIMITS
       2.9 ELITE RUNNERS
3. MANDATORY KIT
       3.1 RACE NUMBER
       3.2 DROP BAG
4. PENALTIES - DISQUALIFICATION
5. CUT-OFF TIMES
       5.1 REPATRIATION
6. TERMS & CONDITIONS
       6.1 COPYRIGHT AND DATA PROTECTION
       6.2 PROCESSING OF PERSONAL DATA
7. VOLUNTEERS
       7.1 VOLUNTEER FORM
1. GENERAL RULES
   In order to participate in one of the Transylvania 100 races, all entrants must:
     - be aged 18 years old or older at the time of the race;
     - be well prepared and fully aware of the specificity, length and duration of the race;
     - have acquired a high degree of self-sufficiency in the mountains to enable them to manage the problems that may arise during the race and in particular to:
         - know how to deal with weather conditions, which can become very difficult, due to the altitude, wind, cold, fog, rain, hail, snow, in addition to night-time
           conditions, without any outside help;
         - know how to manage, even if located in a remote location, problems resulting from extreme fatigue (physical or mental), digestive problems, muscle or joint
           pain and other minor ailments.
     - be fully aware that the role of the organizers is not to help a runner overcome the afore mentioned problems and that for such activity in the mountains,
       personal security depends on each person's ability to adapt to the problems encountered or expected;
     - have the ability to navigate a safe mountain route using the compass, map and field information;
     - be fully aware that previous participation in other races of this kind is useful for the accumulation of mountain experience but is not sufficient;
     - arrive at the start area at least 15 minutes before their designated race start time - see the schedule in the INFO section of the website;
     - know the rules of the contest and agree to accept without reservation the terms and conditions of participation.
   The organizers reserve the right to modify elements of courses, time limits and checkpoints locations, details of which will be communicated to competitors as appropriate. It is a competitor's responsibility to acquire the necessary visas or permits required to visit Romania - the organizers are unable to assist beyond listing a successful applicant's name on the race entry list.  Please check the visa situation before booking your flights and race entry.
1.1 SAFETY, RISK AND CONDUCT
   The route is unstable and unprotected, therefore there is a risk of injury and/ or death from common causes of this type of contest. These include, but are not limited to: collisions with vehicles, other vehicles, rocks, trees, other objects, people, falls, slipping, physical strain injuries, storm damage, hail, lightning, storms, fires, drowning, animals, insects, reptiles, bad conditions caused by hypothermia, insolation, dehydration, altitude sickness or physical complications caused by physical effort, etc.
   Competitors accept the dangers associated with participating in this race and take on their own responsibility the risk of participating and competing under the given conditions, as well as the fact that they will be responsible for their own safety actions.
   NOTE: Due to the extreme distance and remoteness of some parts of the routes, the rescues arrival may take longer than you expect (up to a few hours), so please be very careful in choosing the quality of your clothing/ equipment.  The extreme weather possibilities are why we recommend a foil survival BAG, not just a blanket
   In view of the above, the organizers recommend that all competitors take their own protective measures, including the provision of insurance against any kind of accident that may occur during the competition (the organizers do not make any arrangements for personal insurance).
   Competitors can not be accompanied by a non-competitor and must:
     - to comply with the rules of movement and conduct in public, as certain sections of the route cross the localities or other public places that are not closed to the traffic;
     - follow the marked path that crosses the particular properties;
     - not drop litter on the route (except the checkpoints);
     - to pass through all checkpoints in the order indicated by the organizers without using shortcuts (additional monitoring points will be set up outside of those officially             announced);
     - ensure that their race number has been recorded at each checkpoint;
     - not to push/ obstruct or injure another competitor, volunteer or spectator;
     - to assist and not leave any person in difficulty on the route (competitor, volunteer, spectator) until the arrival of mountain rescuers. Time compensations will be
       granted to those in this situation;
     - to announce by any means, at the earliest time the race officials about any accident (call the emergency number on the race number, announce the race referees
       from the checkpoints directly or through another competitor);
     - not to use any vehicle or other means of transport;
     - comply with the instructions of the race marshals;
     - accept the mandatory equipment check at any time of the race (start, checkpoints, finish).
1.2 GOLDEN RULE
   In the case of abandonment, competitors must notify in any way a race official (with details of the place and time of abandonment, health condition, etc.). Competitors may be liable for the costs of a search caused by their failure to notify a race official or race HQ.
2. REGISTRATION
   Entries are completed by filling in the online entry form in the REGISTRATION section of the website, with competitors being responsible for the correctness of the data provided. Please note that in order to have your result synced with ITRA the details filled in our entry form must coincide with the details on your ITRA profile.
   Entries will be confirmed after payment of the contribution online by credit/ debit card and will be validated after checking the previous competition experience. Your name will appear on the entry lists only after the entry payment is processed (in some cases it can take up to 2-3 working days to be processed, if you are having problems with the payment please contact us at registration@transylvania100k.com).
   Entries are conditional, for each race, by previous race experience, as follows:
     - for 100k and 80k - have completed a minimum 40 kilometers off-road race;
     - for 50k and 30k - have completed a minimum 20 kilometers off-road race;
     - for 20k - experience is not required.
   NOTE: Road running (asphalt) events will not be taking into consideration as previous competition experience.
   Those who do not qualify due to their previous competition experience will be refunded the registration contribution minus 10 euro or they'll be transferred to a shorter race after they'll be contacted via email.
2.1 MATERIAL/ SERVICES INCLUDED WITH THE REGISTRATION
     - printed technical SportHG race t-shirt with the race logo (only for the confirmed, paid entries until March 1st 2020);
     - printed technical SportHG race neckwarmers with the race logo (for entries after March 1st 2020);
     - race memento for all finishers within time limits;
     - printed race map & resealable bag;
     - race number with CHIP;
     - whistle;
     - Bucegi National Park tax;
     - Salvamont (Mountain Rescue Team) assistance;
     - Ambulance assistance;
     - transport of non-returnable drop-bag (personal choice of food/ drink- 1.5 kg  maximum) taken to half way point - for 100k and 80k only;
     - main feed stations with food/ drink, including hot soup/ pizza;
     - minor aid stations with snacks/ drink;
     - hot drink (coffee, tea) at aid stations;
     - pizza/ snacks at the finish line;
     - marked course (combination of event markers and existing trail markings);
     - reflective tape and flashing lights for night sections;
     - GPS tracks;
     - live timing;
     - online ranking;
     - repatriation (to Start/ Finish);
     - marshalling and First Aid checkpoints along all five routes;
     - prizes in all categories (first three places);
     - trophy and free entry for the next Transylvania 100 event for all category winners;
     - free places in the famous “108 mile Spine Challenger” for the first 100k male and female finishers;
     - free places in the “Nowe Granice” for the first 100k male and female finishers;
     - free places in the “Jagerstein Ultra” for the first 50k male and female finishers;
     - free places in the “Baran Trail Race” for the first 50k male and female finishers;
     - ITRA points for UTMB - 5 points/ 100k; 4 points/ 80k; 3 points/ 50k; 2 points/ 30k; 1 point/ 20k.
   NOTE - Due to logistical order deadlines, entries received after March 1st 2020 will NOT receive a SportHG technical t-shirt -  these will be replaced with technical SportHG neckwarmers. Also, the t-shirt size received in the participation kit can differ from the one selected in the entry form.
2.2 ENTRY CONTRIBUTION
   Solo:  100k - 95 EUR
              80k - 90 EUR
              50k - 75 EUR
              30k - 60 EUR
              20k- 55 EUR
2.3 REGISTRATION CANCELLATION AND REFUNDS
   Any cancellation of a registration must be made in writing by email to registration@transylvania100k.com from the same email address filled in the entry form. No withdrawal is registered by telephone. The refund of the contribution paid at registration will be made to the bank account associated to the payment card used at the time of registering, under the following conditions:
     - refunds of the contribution paid at registration minus 15 euro will be made only before March 1st 2020, 24:00 hrs;
     - no refunds of the contribution paid at registration will be made after March 1st 2020, 24:00 hrs.
   The deferral of a registration can be made only before March 1st 2020, 24:00 hrs by email to registration@transylvania100k.com and only for the next year's event of Transylvania 100.
2.4 ENTRY TRANSFER
   The entry transfer to someone else can be made in writing by email to registration@transylvania100k.com from the same email address filled in the entry form. No entry transfer can be made by telephone. The interested person will have to fill their details in the entry form on our website and will get the confirmation after paying a contribution of 5 euro (a payment link will be sent via email).
   The entry transfer can be made only before entries closure, on May 4th 2020. After that date, the entry transfer is no longer possible.
   NOTE: If the ettry transfer is made after March 1st 2020 the competitor will receive the type and t-shirt size filled in the entry form by the initial entrant.
2.5 COURSE CHANGE
   Competitors, who for various reasons want to change the race distance, can do it in writing by email to registration@transylvania100k.com from the same email address filled in the entry form - free of charge for switching to a shorter race or by paying the entry contribution difference for switching to a longer race (a payment link will be sent via email). No course change can be made by telephone.
   The course change to a longer/ shorter race can be made before entries closure, on May 4th 2020.
   The course change to a shorter race can be made during the race, after a race marshal has been notified, at one of the checkpoints, as follows:
        - from 100k to 80k - change at CP Babele;
        - from 100k/ 80k to 50k - change at CP Pestera;
        - from 100k/ 80k/ 50k to 30k – change at Hornul Mare.
   The course change to a longer race can't be made during the race due to the safety aspects involved such as the mandatory equipment and the compulsory previous competition experience and can get you a disqualification.
   NOTE: Those who opt to change during the race will not be eligible for the podium and will receive the ITRA points of the race completed.
2.6 PARTICIPATION KIT
   The participation kit must be collected by the registered competitor at the registration on the schedule presented in the INFO - SCHEDULE section of this website. The participation kit can be collected after the mandatory kit check and only by presenting an ID card.
   In case the registered competitor can not participate in the event and without canceling the registration, the registered competitor may authorize someone else to collect  the participation kit by presenting an ID copy or photo of the registered competitor.
   NOTE: If someone else collects your participation kit, the race number with CHIP will be removed from the kit.
   The organizers are unable to send the participation kit to competitors that don't show up at the registration, or nominate a representative.
2.7 CATEGORIES
   100k - individual male/ female - senior (18-39 years), veteran (40+ years)
   80k - individual male/ female - senior (18-39 years), veteran (40+ years)
   50k - individual male/ female - senior (18-39 years), veteran (40+ years)
   30k - individual male/ female - senior (18-39 years), veteran (40+ years)
   20k - individual male/ female - senior (18-39 years), veteran (40+ years)
2.8 ENTRY LIMITS
   100k - 300 competitors
   80k - 200 competitors
   50k - 400 competitors
   30k - 300 competitors
   20k - 300 competiors
2.9 ELITE RUNNERS
   In regard of justified recognition for athletes of a high calibre and for fair management of registration, we reserve places for elite athletes, who request a place, according to precise criteria based on their general ITRA performance index data. All registration requests must be sent by email to registration@transylvania100k.com before entries closure on May 4th 2020.
   Free registration for athletes with over:
     - MEN -  800 ITRA general performance index;
     - FEMALE - 670 ITRA general performance index.
PRIZES
   All our races will be won by the competitors who earn the lowest time at the end of the race, added the appropriate penalties, if any. Only the competitors who pass through all the check points within the stipulated cut-off times shall be classified.
   Prizes in all our races for the first three places in each category will be given to the winners only by presenting an ID card at the prize-giving ceremony. The presence of the winners is mandatory at the prize-giving ceremony.
   The organizers reserve the right to not send the prizes via courier/ post for the winners that don't show up at the prize-giving ceremony.
3. MANDATORY KIT
   All registered competitors must present themselves at race registration with their ID card and ALL the mandatory equipment (see list below) corresponding to the race they signed up for in order to pass the kit-check.
   Equipment required for ALL RACES:
     - race number with CHIP (provided at registration);
     - printed race map & resealing bag (provided at registration);
     - compass (watch or mobile phone compass are accepted too);
     - whistle (provided at registration);
     - footwear suitable for high-level mountain running (road-running shoes are not acceptable);
     - headtorch plus spare batteries (not applicable for 20k);
     - a personal cup (min. 150 ml) for liquids at checkpoints (no disposable cups at checkpoints are provided);
     - water reservoir with a minimum capacity of 1 litre;
     - rucksack/ backpack/ vest (with fully waterproof liner recommended) or with rain cover;
     - foil survival bag (recommended) or foil survival blanket;
     - waterproof jacket (with taped seams), with hood;
     - long-sleeved warm top (cotton excluded);
     - long legged trousers or race leggins or a combination of shorts and compression calf gaiters which covers the legs completely;
     - hat or neckwarmer or cap (warm and waterproof hat strongly recommended);
     - gloves (waterproof strongly recommended);
     - mobile phone, fully charged at start time;
     - first aid kit (crepe-sling bandage, wound bandage, 4 x adhesive plasters, 4 x safety pins);
     - emergency food - 800 kcal (4 gels or energizing bars)
                                     - 400 kcal for 30k and 20k;
     - 100 RON – Romanian currency (does not apply for 20k);
   Additionally, only for competitors from 80k and 100k, mandatory equipment will also include:
     - GPS device, watch or mobile phone with GPS app with battery life or re-charge pack suitable for likely event duration;
     - additional headtorch batteries;
     - waterproof over-trousers (with taped seams);
    - full mandatory equipment video.
   NOTE: The organisers recommend competitors bring other types of clothing / equipment, which may be useful if weather conditions on the day of the race require it, because snowfall in in the Bucegi Mountains in May is not uncommon and temperatures may fall well below zero degrees Celsius. At this time of the year, sections of snow and ice can also be encountered, which is why we recommend snowspikes and/ or poles (at the informal pre-race briefings, which are not mandatory, information about the weather forecast and the status of the route will be provided, this information will also be sent to all competitors by email). GPS device or watch with battery life or re-charge pack is highly recommended for 50k, 30k and 20k too.
   All competitors must carry at all times the mandatory equipment during the race, otherwise risking penalties or disqualification (see list below). Kit checks will be made throughout the race, from start to finish.
3.1 RACE NUMBER
 
   Must be worn on the chest, on the stomach or on the thigh and be fully visible throughout the race, so it must be fit over any clothing. It is not allowed to wear it on the back. It's each competitor's responsability to have their race number recorded through all the checkpoints on the routes otherwise risking disqualification.
   No ID card or mandatory equipment at registration = no race number. No exceptions under any circumstances.
3.2 DROP-BAG
 
   Only valid for 100k and 80k, must contain a maximum of 1.5 kg of food/ liquid. They must be marked with the runner's race number and brought to registration or at start to be transported to CP Busteni (100k) and CP Bolboci (80k). Drop-bags must not contain any item of mandatory equipment - these items must be carried from the start.         Please also note, drop bags are non-returnable.
4. PENALTIES - DISQUALIFICATION
   Disqualification for:
     - refusal to have their kit checked by race staff;
     - lacking of one of the following items:
        - footwear suitable for high-level mountain running (road-running shoes are not acceptable);
        - rucksack/ backpack/ vest (with fully waterproof liner recommended) or with rain cover;
        - water reservoir with a minimum capacity of 1 litre;
        - waterproof jacket (with taped seams), with hood;
        - mobile phone, fully charged at start time;
        - foil survival bag (recommended) or foil survival blanket;
        - GPS device, watch or mobile phone with GPS app with battery life or re-charge pack suitable for likely event duration; (100k and 80k only);
        - head torch and spare batteries (100k and 80k only);
     - drop litter on the route;
     - the use of a motorized, vehicular or wheeled transport;
     - the refusal to assist a fellow competitor in difficulty;
     - receiving external assistance in relation to pacing, carrying equipment or route-finding;
     - the refusal to follow a race marshal indications;
     - sharing the race number to another person not enrolled in the race;
     - following shortcuts on other marked or unmarked routes;
     - continue the race from a checkpoint after the announced cut-off time.
 
   Penalties:
   15 minutes, in situ, for:
     - wearing the race number inappropriately.
   30 minutes, in situ, for lacking of one of the following items:
     - hat or neckwarmer or cap (warm and waterproof hat strongly recommended);
     - gloves (waterproof strongly recommended);
     - long-sleeved warm top (cotton excluded);
     - waterproof over-trousers (with taped seams) - 100k and 80k only;
     - whistle;
     - compass (watch or mobile phone compass are accepted too).
   According to the race directors' decision for:
     - absence of the race number chip;
     - absence of passage through a checkpoint.
5. CUT-OFF TIMES
   IMPORTANT - all our races have cut-off times, after which competitors will not be allowed to continue along the original race course, or will be diverted to a shorter race distance (where appropriate). Competitors must LEAVE a checkpoint within the cut-off time. Cut-offs are enforced for the safety of  both competitors AND our officials/ volunteers on the mountain, and have been calculated based on the results of our previous editions. Please respect the decision of our race officials. Any competitor who continues against official advice will be doing so under their own responsibility. We reserve the right to extend cut-off times in the event of extreme weather - this information will be given at the race-start or at checkpoints along the race route.
   100k  - CP Malaiesti –  09:00
             - CP Pestera -  12:30
             - CP Omu II –  15:30
             - CP Busteni –  18:00
             - CP Piatra Arsa – 21:30
             - CP Bolboci –  24:00
             - CP Moieciu de Sus –  07:00
   80k  - CP Malaiesti –  09:00
           - CP Pestera -  12:30
           - CP Piatra Arsa – 14:30
           - CP Bolboci –  17:00
           - CP Moieciu de Sus –  23:00
   50k  - CP Malaiesti –  11:00
           - Hornul Mare - 12:30
           - CP Pestera –  15:30
   30k  - CP Malaiesti –  13:00
   20k  - CP Gutanu –  15:00
5.1 REPATRIATION
   This will be offered by the organizers to all checkpoints with vehicle access (Busteni, Piatra Arsa, Bolboci, Pestera, Moieciu de Sus) at the closure of the checkpoint, unless in the event of medical emergency, when the repatriation will be made as soon as possible.
6. TERMS AND CONDITIONS
   By enrolling in the race, competitors agree and accept unreservedly the rules and terms and conditions of their participation in this race, with online registration as well as by signing the disclaimer at the time of registration of the race.
   Competitors accept the dangers associated with participating in this race and take on their own responsibility the risk of participating and competing under the given conditions and the fact that they alone will be responsible for their own safety actions.
   By doing so, competitors understand and agree that the organizers will not be responsible for any injury, accident, loss or damage suffered by them or property belonging to them that may occur before, during and/ or after the race as well as consequence of their participation in this event.
6.1 COPYRIGHT AND DATA PROTECTION
   Once registered, competitors agree to renounce copyright on photographic materials, films, etc. during the race, and agree to their use by the organisers in the media, the online environment, etc.
   Competitors agree that the organizers reproduce their name, surname, race data (race, ranking, category, time) and their image for sports results and advertising purposes.
   Any non-personal communication about the event or use of photographs of the event must be made respecting the name of the event, the trademarks and with the official agreement of the organisation.
6.2 PROCESSING OF PERSONAL DATA
   The personal data you provide us is collected and processed by the personal data operator, Asociația Transilvania 100. Personal data is also processed by third parties called Partners, respectively the www.42km.ro platform for the registration of participants, www.cronometraj.ro for the event timing system, www.mobilpay.ro for online payment services with the card and www.itra.run for the ITRA points. For the privacy policy of each Partner, see its website.
   For us the security and privacy of your personal data is of significant importance. As such, we will take the necessary steps to ensure the security and confidentiality of processed personal data and to process personal data in accordance with the applicable legal regulation and solely for the purposes specified below.
   The personal data we process in order to register and participate in the Transylvania 100 competition are the following:
     - identification data: full name, date of birth, country of origin, city of residence;
     - contact details: e-mail address, personal telephone number and emergency telephone number;
     - personal data: t-shirt size and previous experience;
     - photo/ video materials made during the event and its actions.
7. VOLUNTEERS
 
   For those who would like to become volunteers for the Transylvania 100, please fill the volunteer form below or email us to: transilvania100k@yahoo.ro with the title "Volunteer" and you'll be contacted as soon as possible.
   During the event we provide accommodation (one or two nights if needed), transport during the race, the technical SportHG race t-shirt or the technical SportHG neckwarmer and 50 RON/ day for food.
 
7.1 VOLUNTEER FORM
 
 
 
 
 
 
 
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ASOCIATIA TRANSILVANIA 100
email: transilvania100k@yahoo.ro
BRASOV - 500084
CUI - 32821764